Why Gambles?

At Gambles, produce is everything. Our business provides the widest assortment of top-quality fruits and vegetables for the wholesale, foodservice, and retail sectors. With a history dating back to the early 1900s, Gambles has grown and evolved into one of the largest produce wholesalers in all of Canada. We operate out of three locations across the country: two in Toronto and one in Calgary. We also have a satellite office in Philadelphia that manages our U.S. sales operations. Our goal is to be the supplier of choice for all our customers’ needs.

Our people are the backbone of our business! We have a “hire-from-within” mentality at Gambles, which means we put extra focus on developing our people and giving them unique career advancement opportunities. Just like our products and our customer base, we love to see our people grow!

We offer a competitive benefits package with employer covered health and dental benefits (you don’t pay the premiums!) and a company matched Pension Plan for our full-time employees.

Job Description

The Accounts Payable Associate will report directly to the Financial Controller. This position is responsible for maintaining of accounts payable processes and responsibilities in the Finance office and assisting in the day-to-day functions of the department. This individual will work primarily out of the Dwight Warehouse location but may require the ability to work out of the Ontario Food Terminal location on occasion.

Although the primary schedule for this individual is 40 hours per week, Monday – Friday, our ideal candidate can work a flexible schedule to accommodate the needs of the business which may include occasional evenings and weekends.

Responsibilities

• Ensure compliance to Company policies and procedures, as well as regulatory compliance.
• Review and verify vendor invoices and payment requests
• Match receiving documents with invoices with accuracy and completeness, obtain proper approvals and enter invoices in the ERP system, for further payment processing.
• Reconcile accounts payable transactions
• Research and resolve invoice discrepancies and issues
• Correspond with vendors and respond to inquiries
• Sorting, matching, and scanning incoming documents
• Maintain files and records so they remain updated and easily accessible
• Prepare and maintain new and review existing Accounts Payable Standard Operating Procedures.
• Support accounts payable/audit team to provide back-up as necessary for vacation and sick time coverage.
• Assist with implementation and maintaining internal controls and procedures to prevent errors and fraud.
• Assist with reconciliation of accounts payable transactions to identify discrepancies and resolve issues to ensure accuracy in the financial statements.
• Collaborate with team and manager to prepare and analyze accounts payable reports and metrics.
• Collaborate with team members and manager to identify areas for improvement in all functions and processes.
• Communicate with internal team members and external suppliers to ensure a high level of customer service always provided.
• Prepare and assist with month-end tasks such as accruals and reporting.
• Perform other duties and prepare ad hoc reports as required and requested by management.

Candidate Requirements

Qualifications:

• Post-secondary education (college or university) required.
• Proficiency in Microsoft Office, particularly Excel.
  • Note: An Excel test may be required as part of the interview process.
• 1 – 2 years of experience in an Accounting or Finance environment.
• Experience working with an ERP system is considered an asset.

Personal Attributes:

• Strong interpersonal skills with the ability to communicate effectively with both internal and external stakeholders.
• Excellent verbal and written communication skills in English.
• High attention to detail and accuracy in data entry.
• Strong problem-solving and critical thinking abilities.
• Well-organized, detail-oriented, and able to manage multiple priorities.
• Adaptable and comfortable working in a dynamic, changing environment.
• Professional demeanor with the ability to handle confidential information with discretion.
• Able to work both independently and collaboratively as part of a team.
• Proactive and self-motivated with a strong sense of initiative.

Gambles Group of Companies is an equal opportunity employer situated in a heritage building at 165 The Queensway and encourages applications from individuals with disabilities. Accommodation is available on request for applicants and colleagues with disabilities throughout all stages of the selection process.